Managing Communications in the Project Essay

Managing Communications in the Project Essay

As the project manager for a website portal project, while holding a meeting, it is my responsibility to keep the shareholders on track on tangents or give out an endless speech. Therefore, to keep shareholders on track, it is requisite to consider what the experts say about a good meeting, have a high level of discipline, and put much effort into preparing to make it a success. To keep the shareholders on track with the meeting, it is significant to make the meeting’s purpose clear by sending background materials and agendas before the start of the session. When extraneous points are raised controlling the tangents, the main agenda is used to refocus them. To keep the meeting updated as the project manager, I should update them concerning budget, scope issues, relevant action items, and anticipated issues (Stray et el., 2019). Therefore, it is requisite for the project manager for the update to have enough information in the context of decision-making in a meeting.

Consequently, to ensure the attendees are kept updated in a meeting, I must ensure that the agendas are shared in advance and stick to them throughout the meeting. In addition, to ensure that the attendees are updated, the application of collaborative tools such as Savvy Cal software is essential. Setting and allowing plenty of time for answers and questions and ensuring every question is listened to and answered is another way of ensuring that the attendees are updated. Responding to the attendee’s frustrations and the knowledge gap between the members is essential. Hence, the project manager should consider the discussed strategies to keep the attendees updated.

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To sum up, project communication management is the knowledge and techniques the project manager would employ to create effective communication in the project.



Stray, V., Moe, N. B., & Aasheim, A. (2019). Dependency management in large-scale agile: a case study of DevOps teams. In Proceeding of the 52nd Hawaii International Conference on System Sciences (HICSS 2019). The University of Hawai’i.


For this assignment, you will be focusing on the process of communication management. The primary benefit of this process is effective and efficient communication flowing between all stakeholders including team members (PMI, 2021). Since sound project management is predicated on excellent communication, this process is extremely important to project success. While the PMBOK Guide is a standard, it’s up to you and the project team to determine how you would put this standard process into practice. For any type of effective communication management plan, communication and stakeholder engagement plans are major outputs. Answer the following question.

1. As the project manager for a website portal project, you decide to hold weekly status/progress meetings to keep all stakeholders updated on the project. In past projects, you took the approach of just ‘winging it’ since you like to see what comes of spontaneous discussions with ‘loose’ topics to cover. It seemed to work, but occasionally the group would wander off the topics at hand, and the meetings ended up being a social gathering. In a couple of instances, you caught flak from your supervisor and some key stakeholders for not accomplishing anything.
For this project, you have a maximum of one hour for these meetings, and several stakeholders have specifically carved out this time slot because this is an extremely important project to them and they want to know what is happening. How would you approach these project meetings to keep them on track and make sure attendees are kept updated?

Remember that if you use any reference as a source for your posts, you must use the APA in-text citation format to credit the author and a reference citation at the end.

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