Assignment: This task is focused on initiating the proposed HIP using information from a former or current organization. You will describe the collaborative process used to complete the business case analysis. You will also determine the need, feasibility, and organizational readiness for your HIP using a needs assessment tool, the SWOT analysis, and impact analysis. As the project manager developing the business case analysis in this initiation phase, your end goal is to justify the project
Assignment: This task is focused on initiating the proposed HIP using information from a former or current organization. You will describe the collaborative process used to complete the business case analysis. You will also determine the need, feasibility, and organizational readiness for your HIP using a needs assessment tool, the SWOT analysis, and impact analysis. As the project manager developing the business case analysis in this initiation phase, your end goal is to justify the project
Introduction
All specialty courses in the Leadership and Management program will have an authentic performance assessment that scaffolds the tasks of the healthcare improvement project (HIP) through the project management lifecycle phases of project initiation, planning, implementation, and evaluation. Each performance assessment will focus on aspects of the proposal you will develop for a healthcare improvement project using a real-world approach to improving healthcare. You will describe each phase of the project management lifecycle in the corresponding sections of the attached “HIP Paper Template.”
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This task is focused on initiating the proposed HIP using information from a former or current organization. You will describe the collaborative process used to complete the business case analysis. You will also determine the need, feasibility, and organizational readiness for your HIP using a needs assessment tool, the SWOT analysis, and impact analysis. As the project manager developing the business case analysis in this initiation phase, your end goal is to justify the project. To help justify your project. You will place your proposed HIP in the context of the literature and provide evidence to support it. In the “Review of Relevant Scholarly Sources” section of your paper, you will discuss key articles that provide the best practices you identified for your project.
You must include scholarly sources published within the last five years that are credible and relevant to your HIP.
This task requires the submission of the provided “D156 HIP Paper Template”, including the following sections of your HIP paper, which you will be developing in this performance assessment:
- Healthcare Improvement Project: Introduction and Project Initiation
o Organizational Problem
o Stakeholders
o Project Team
o Needs Assessment
o SWOT Analysis
o Impact Analysis
o Justification and Project Purpose
o Review of Relevant Scholarly Sources
o Project Environment
o SMART Goal
o Project Management Lifecycle
The following templates should be completed and submitted as appendices to your provided HIP paper template:
- SMART Goal Worksheet (Appendix A)
- Gantt Chart (Appendix B)
During your clinical practice experience (CPE), you identified project stakeholders and project team members (e.g., subject matter experts, colleagues from a former or current organization, faculty, and other nursing professionals) who agreed to collaborate with you during this phase of your project. Also during your CPE you consulted with appropriate stakeholders and/or project team members to complete and submit the “Needs Assessment Template,” “SWOT Analysis Template,” and “Impact Analysis Template.” These deliverables were evaluated in your CPE for completion, not quality or content. Your CPE provided you an opportunity to practice and improve these items without including them in your performance assessment.
Scenario
Note: The scenario below is a fictitious example of the initiation of a healthcare improvement project. Please review the example to gain an understanding of the many activities in project initiation.
You have been asked by your organization to help fill a gap in emergency department care by improving patient flow through the emergency department and reducing the wait times for patients. You have been assigned the role of project manager.
You start by identifying a few key stakeholders who have the power, interest, and influence to help you move the project forward. Next, you look for project team members who can help you put the project together.
Your project team and available stakeholders help you initiate the project by completing a needs assessment, a SWOT analysis, and an impact analysis. These analyses show the feasibility and relevance of the project.
The next step is to access the scholarly literature, not simply for support of the problem but for support of possible solutions. Your project team examines the literature, identifying commonalities across the work that demonstrate best practices for reducing wait times for patients.
The project is becoming clearer, with the team focusing on two best practices that they would like to put in place. Next, measurement is discussed with questions like, “How will success be measured?” and “How can the organization quantify the impact of the project?” With these questions answered, a SMART goal is formulated to guide and focus the project.
Excitement is brewing in the project team, with many ideas flowing on how to implement the selected best practices. To help keep the project on track and sizable, you create a Gantt chart for an overview of the timeline for the project. The Gantt chart shows the start and end dates of the project and the tasks that must be accomplished in between.
Once the Gantt chart is complete, it becomes clear that key performance indicators (KPIs) are needed along the way to make sure that the project is on track to meet its end goal. Two KPIs are identified and placed on the Gantt chart. Your project team celebrates that the project has now completed the initiation phase of the project management lifecycle.
Requirements
Your submission must be your original work. No more than a combined total of 30% of the submission and no more than a 10% match to any one individual source can be directly quoted or closely paraphrased from sources, even if cited correctly. The similarity report that is provided when you submit your task can be used as a guide.
You must use the rubric to direct the creation of your submission because it provides detailed criteria that will be used to evaluate your work. Each requirement below may be evaluated by more than one rubric aspect. The rubric aspect titles may contain hyperlinks to relevant portions of the course.
Tasks may not be submitted as cloud links, such as links to Google Docs, Google Slides, OneDrive, etc., unless specified in the task requirements. All other submissions must be file types that are uploaded and submitted as attachments (e.g., .docx, .pdf, .ppt).
Organizational Problem
- Describe the problem that you plan to address with your healthcare improvement project (HIP).
- Describe the background of your organization that is causing the problem.
Stakeholders
- Describe the influence, interest, and power within your stakeholder group related to implementing your HIP.
Note: Do not include the actual names of people.
Project Team
- Describe twoof your roles and two of your responsibilities as the project manager of your HIP.
- Describe twoskills you possess as the project manager that demonstrate leadership related to your HIP.
- Describe tworoles and tworesponsibilities of one additional project team member who will support a solution to the problem described in part A.
Needs Assessment
- Describe the “Needs Assessment Template” that you completed during your CPE by doing the following:
- Identify which tool you used from the following list:
- five whys
- cause and effect diagram (fishbone)
- failure modes and effect analysis (FMEA)
- affinity analysis
- Describe how the stakeholders and/or project team members discussed and identified themes related to the problem from part A.
- Describe twofindings related to the problem from part A that were identified by the stakeholders and/or project team members during the development of your needs assessment.
SWOT Analysis
- Based on the “SWOT Analysis Template” that you completed during your CPE, complete the following:
- Identify twoweaknesses and twothreats.
- Describe how you plan to mitigate eachof the weaknesses and threats.
- Identify twostrengths and twoopportunities.
- Describe how you plan to maximize eachof the strengths and opportunities.
Impact Analysis
- Provide your total benefit score and total risk score from the “Impact Analysis Template” that you completed during your CPE. Then identify the impact ratio.
- Describe the benefits and risks to the organization based on the impact ratio.
Justification and Project Purpose
- Explain the purpose of your HIP.
- Describe how your HIP addresses the problem you identified in part A.
- Summarize your findings from the needs assessment, SWOT analysis, and impact analysis to justify your HIP.
Review of Relevant Scholarly Sources to Support the Solution to the Identified Problem (Best Practices from the Literature)
- Synthesize fiverelevant scholarly sources in a narrative format, published within the last fiveyears that can be used to support solutions to the identified problem.
Note: Citations and references are required for each source used.
- Discuss twobest practices identified in your review of the literature that support your planned solution to the problem.
Project Environment
- Describe onepolicy, procedure, or guideline and how it impacts the implementation of your project.
Note: You may use policies, procedures, or guidelines from appropriate organizations such as IHI, AAP, CDC, CMS, The Joint Commission, AHRQ, a local organization, etc.
SMART Goal
- Complete the “SMART Goal Worksheet” section (Appendix A of the attached “HIP Paper Template”) by doing the following:
- Complete eachof the SMART questions on the “SMART Goal Worksheet.”
- Identify oneSMART project goal for the project on the “SMART Goal Worksheet.”
- Identify twoprocess KPIs that you will use to determine progress toward your goal.
- Describe how you gathered stakeholder and/or project team member perspectives and synthesized those into your SMART goal.
Project Management Life Cycle
- Explain the four phases of the project management lifecycle in terms of your HIP by doing the following:
- Describe the fourproject management lifecycle phases that will guide your project.
- Create a Gantt chart (use the attached “Gantt Chart template”) and submit a clearly visible screenshot of it as Appendix B of the attached “HIP Paper Template”, including each of the following components:
o your CLPS clearance date
o your D156 course start date
o your project start date
o your project end date
o your planned graduation date
o each of the four project lifecycle phases (initiation, planning, implementation, and evaluation)
o at least two tasks or deliverables that have been completed in the initiation phase
o at least one task or deliverable that will be completed in each of the remaining phases (planning, implementation, and evaluation)
o the start and end dates associated with each of the tasks or deliverables
o a bar chart for each of the tasks or deliverables representing the duration of each task
o the stakeholder initials to whom each task or deliverable is assigned
o aligned Gantt chart initiation start date with your SMART goal worksheet project start date
o aligned Gantt chart evaluation or closure end date with your SMART goal end date
- Acknowledge sources, using in-text citations and references, for content that is quoted, paraphrased, or summarized.
- Demonstrate professional communication in the content and presentation of your submission.