Final Project Closing Assessment Paper

Final Project Closing Assessment Paper

Final Project Closing Assessment Paper

The final step of a project is the project closure which involves the assessment of different areas to ascertain if they met the expectations and deliverables to the sponsors and other stakeholders. Project managers use the term project closure to show that a client, stakeholder, and customer has approved the deliverable from the project for use. The closing assessment involves nine areas that the project manager must evaluate to ascertain that the project addresses its goals and objectives. In this case, the project was about the development and deployment of a communication app for non-vocal alert patients to enhance communication for patients (Caibula et al., 2021). The purpose of this paper is to discuss the final project closing assessment and the areas of the assessment to ensure that the project deliverables are transferred to the sponsors. The paper discusses the assessment process, components of the process, and use of the assessment.

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Assessment Process

The final evaluation of a project forms the basis of project closure action and provides the project sponsors information on the target or practical comparison concerning the project and procedure objectives based on deliverables, scheduling and finances or costs. A thorough assessment of the project ensures that it has a successful conclusion. During the final phase, the project team and the management participate by providing observations and comments that are documented in a “lessons learned” document which serves as a blueprint in the future for other undertakings by all teams and even individuals involved (Caibula et al., 2021b). The process of closing a project entails more than just clearing the paperwork, completing contracts and freeing the team to go ahead and find other ventures. The end of project assessment or review ascertains that all the goals of the project have been accomplished and, even there are remaining concerns like risks, they are resolved before the complete handover of the deliverables.

The assessment process of a project closure is essential and involves making sure that all areas of the project have satisfactory outcomes as demonstrated in the appendix section of this paper. The process of project closure is important as it allows project manager, teams and management to resolve certain loose ends based on project results. Resolving loose ends ensures that the project team and manager finalize, invoice and finish all agreements, verify their performance and if the project met its deadlines and budgets. The assessment process ensures that project manager and the team prepare and are ready to relinquish the physical premises, electronic gear and resources to the respective department for effective deployment and use in the facility (Wen & Qiang, 2019). The assessment also allows one to take stock of the learnings, progress with a robust sense of accomplishment, archive project learning for the overall benefits of the organization and the team. The implication is this assessment process will involve checking different areas and aspects of the project to ascertain that it meets the expected goals, objectives, and the deliverables are within the budgeted areas.

The process entails conducting a post mortem, completion of paperwork, releasing of resources, archiving documents, and celebration of the attained successes. The assessment closure checklist comprises of different areas; right from the project scope document analysis to ascertain that it met all the requirements to the handing over of deliverables and signing off by the stakeholders, attaining their approval as well as satisfaction.

Components of the Assessment (Nine Areas of the Assessment)

In this project that was about the implementation of communication app for non-verbal alert patients, the assessment components of the project focused on nine critical areas as captured in the appendix section of the paper. These include getting approval from the project sponsor and customer, implementation of all governance processes in the organization, application of project management processes and administrative closure of all procurements and contracts by all parties. The areas also include formal recognition of the project completion and transitioning of operations, validation of project benefits from a business case perspective, completion of lessons learned documentation, disbandment and freeing of resources for other projects and seamless transition of project deliverables to the customer (Caibula et al., 2021b). These assessment areas are essential as they demonstrate the commitment by the project team to have a successful project that meets the expected goals.

Approval of the project by the sponsor and customer is essential as it implies that the project meets the expected requirements based on goals and objectives as well as timelines and budgetary costs. Governance processes will be assessed to ensure that the project met the regulatory and compliance requirements, not just internally but also externally. The application of project management processes ensures that stakeholders, especially the project manager, follows the laid down best practices and delivers project results that meet the organizational needs (Wen & Qiang, 2019).  For instance, the communication app in this project is critical to improving communication between the targeted patients and their providers.  Meeting contractual obligations by all parties is essential. Therefore, the administrative closing of all contracts and procurements ensures that stakeholders in the project understand their duties and obligations, tasks and responsibilities and can offer the requisite feedback and required reports. As illustrated, all areas of the assessment show that the process is detailed and requires the project management team to validate the benefits and transition operations to nurses and other care providers in the facility.

Using the Assessment

The assessment process is a critical part of closing the project as demonstrated by the different areas that will be the focus. Imperatively, the assessment will demonstrate the different accomplishments by the project, the areas that require improvement, and show input as well as overall approval by the stakeholders. The project’s assessment will also show the benefits of the project for future endeavors and offer a roadmap for the sponsors or the healthcare facility for implementing such projects and initiatives to improve the level of communication and interactions among patients and providers in the facility (Zohrehvandi et al., 2018). For instance, lessons learned area will show how leaders can improve their engagement in the future when they have such projects in the facility and the overall process of attaining expected outcomes.

Conclusion

Conclusively, the final project assessment process is essential as it allows stakeholders and the project team to evaluate the overall success in implementation of the project. The assessment addresses critical areas to show if the initiative meets its goals and objectives. The paper illustrates the need to involve all stakeholders and the project manager as well as team to review and ascertain the best practices in the management of the project. As such, the assessment provides benefits not just to the project team but organizational managers on how to improve the process when undertaking future endeavors in a successful manner.

References

Caibula, M. N., Militaru, C., Tamas, R., Dumitrache, C., & Dumitrache, R. (2021). The

Particularities of the Closing Processes of Project in the Context of Sustainability Requirements. Postmodern Openings, 12(1), 115-127. https://doi.org/10.18662/po/12.1/249

Caibula, M. N., & Militaru, C. (2021b). Stakeholders Influence on the Closing Phase of Projects.

Postmodern Openings, 12(1Sup1), 136-148. DOI: https://doi.org/10.18662/po/12.1Sup1/275

Wen, Q., & Qiang, M. (2019). Project managers’ competences in managing project closing.

Project Management Journal, 50(3), 361-375. https://doi.org/10.1177/8756972819832783

Zohrehvandi, S., Khalilzadeh, M., Hajizadeh, M., & Cheraghi, E. (2017). Planning project

closure phase in combined cycle power plant projects. Procedia Computer Science, 121, 274-281. https://doi.org/10.1016/j.procs.2017.11.038

Steps:  Making sure all the work that needed to be has been done.	Completed: Yes/No
1.     Is approval by the project’s sponsor and customer – internal or external – complete?	Yes
2.     Have all organizational governance processes been executed?	Yes
3.     Have defined/expected project management processes been applied?	Yes
4.     Has administrative closing of all procurements and contracts been completed by both parties; have all contractual obligations toward each other been completed/signed-off?	Yes
5.     Has completion of project been formally recognized including transition of operations?	Yes
6.     Have benefits of project been validated against the business case?	Yes
7.     Have Lessons Learned been completed, including what could have been done better, documented, reported to leadership?	Yes
8.     Have project resources been disbanded, freeing them for other projects	Yes
9.     Have all project deliverables to the customer been transitioned demonstrating seamless operations and support?	Yes

Final Project Closure Assessment-Appendix A

Type of Project Closure___________ Project Manager____________ Date:

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Steps: Making sure all the work that needed to be has been done. Completed: Yes/No
1. Is approval by the project’s sponsor and customer – internal or external – complete? •
2. Have all organizational governance processes been executed? •
3. Have defined/expected project management processes been applied? •
4. Has administrative closing of all procurements and contracts been completed by both parties; have all contractual obligations toward each other been completed/signed-off? •
5. Has completion of project been formally recognized including transition of operations? •
6. Have benefits of project been validated against the business case? •
7. Have Lessons Learned been completed, including what could have been done better, documented, reported to leadership? •
8. Have project resources been disbanded, freeing them for other projects •
9. Have all project deliverables to the customer been transitioned demonstrating seamless operations and support? •
Final Project Closure Assessment – Appendix A
Type of Project Closure _________ Project Manager____________ Date:

Purpose
Final Project Closure Assessment Guidelines and Scoring Rubric

This assignment helps the student work through project closure assessment for the entire project.  The Final Project Closure Assessment is completed in collaboration with the mentor and project team. Through the closure assessment process, the project manager secures the acceptance of the project’s final products or services from the stakeholders and customer when reviewing the final project closure assessment with them.

From this assessment, in the next assignment he student then creates the final status report and documents the status of each task. The report is to be prepared as all final documents that will be archived at project termination.

To assist you, there is final closure assessment worksheet to be completed with your mentor then included as an appendix to a professional paper that explains what you did, what the assessment includes and how it will be used.

Outcomes

Through this assignment, the student will demonstrate the ability to do the following:

CO3: Exemplify professional values and scholarship that support the role of a student in a practicum setting through the evaluation and termination of a scholarly project. (PO 4)

CO 4: Contribute to the body of nursing informatics knowledge through research, planning, evaluation and    dissemination of findings. (PO 4)

Due Date: Sunday 11:59 p.m. MT at the end of Week 1

Total Points Possible: 80

REQUIREMENTS

1. Complete Final Project Closure Assessment; include as an appendix to a professional paper.
2. Following the guidelines for a professional paper (including an introduction, body and conclusion), address the following areas:
   1. Explain the assessment process
   2. Explain what is included in the assessment (nine areas of the assessment)
   3. Explain how the assessment will be used
   4. Include ideas and information from professional, scholarly sources which must be cited correctly using the current edition of the APA manual.
3. Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format as expressed in the current edition.

PREPARING THE PAPER

1. Assess your project’s work completed with your mentor; identify/ list the work completed – yes/no; this will be added to your paper as an appendix.
2. Ideas and information from at least two professional, scholarly sources must be cited correctly using the current of the APA manual.
3. Grammar, spelling, punctuation, references, and citations are consistent with formal academic

Category	Points	%	Description
Final Project Closure Assessment professional paper explains nine areas of assessment completed	35	44	The Final Project Closure Assessment Document – professional paper explains nine areas of assessment completed.
Final Project Closure Assessment Document- Included in the professional paper as an appendix	35	44	The Final Project Closure Assessment Document- thoroughly assesses work completed to terminate this project.  Completes worksheet and includes this in a professional paper as an appendix; 9 major areas of assessment completed
Grammar, spelling, punctuation, references, and citations, APA formatting	10	12	Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format, as expressed in the current edition. At least two scholarly sources are included
Total	80	100	A quality assignment will meet or exceed all of the above requirements.

GRADING RUBRIC

Assignment Criteria	Exceptional (100%) Outstanding or highest level of performance	Exceeds (88%) Very good or high level of performance		Meets (80%) Competent or satisfactory level of performance	Needs Improvement (38%) Poor or failing level of performance	Developing (0) Unsatisfactory level of performance
Content Possible Points =  70
Final Project Closure Assessment Document- professional paper explains nine areas of assessment completed	35 points	31 Points		28 points	13 Points	0 Points
	Final Project Closure Assessment Document- professional paper thoroughly explains nine areas of assessment completed	Final Project Closure Assessment Document- professional paper adequately explains nine areas of assessment completed project.		The Final Project Closure Assessment Document- professional paper barely explains work completed to close project: only 7 of 9 areas assessed.	The Final Project Closure Assessment Document- professional paper barely explains work completed to close project: only 3 of 9 areas assessed.	The Final Project Closure Assessment Document does not assesses work completed to close this project.
Final Project Closure Assessment Document	35 points	31 Points		28 points	13 Points	0 Points
	Final Project Closure Assessment Document- worksheet thoroughly identifies nine areas of assessment completed	Final Project Closure Assessment Document- worksheet adequately identifies nine areas of assessment completed		Final Project Closure Assessment Document- worksheet barely identifies areas of assessment completed: only 7 of 9 areas assessed included on worksheet.	Final Project Closure Assessment Document- worksheet barely identifies areas of assessment completed: only 3 of 9 areas assessed included on worksheet.	Final Project Closure Assessment Document- does not assesses work completed to close this project.
Content Subtotal						_____of 70 points
Format Possible Points = 10
Grammar, spelling, punctuation, references, citations, and APA formatting	10 Points		9 Points	8 Points	4 Points	0 Points
	Grammar, spelling, punctuation, references, and citations are consistent with formal academic writing and APA format, as expressed in the current edition. Includes at least two scholarly sources are included		One grammar, spelling, punctuation, reference, or citation error that is consistent with formal academic writing and APA format, as expressed in the current edition.	Two grammar, spelling, punctuation, reference, or citation errors that are consistent with formal academic writing and APA format, as expressed in the current edition.	Three grammar, spelling, punctuation, reference, or citation errors; is not consistent with formal academic writing and APA format, as expressed in the current edition.	Four grammar, spelling, punctuation, reference, or citation errors; is not consistent with formal academic writing and APA format, as expressed in the current edition.
Format Subtotal					_____of 10 points
Total Points						_____of 80 points